Okèanos is committed to the highest standards of social and environmental responsibility and ethical conduct. Okèanos, and its partners and licensees, are required to provide safe working conditions, treat workers with dignity and respect, act fairly and ethically, and use environmentally responsible practices wherever they make products or perform services for Okèanos. Okèanos requires its employees, and partners to operate in accordance with the principles in this Okèanos’ Partner Code of Conduct (“Code”) and in full compliance with all applicable laws and regulations. This Code goes beyond compliance with applicable laws by drawing upon internationally recognized standards to advance social and environmental responsibility. When differences arise between standards and legal requirements, the stricter standard shall apply, in compliance with applicable law. This Code outlines Okèanos’ expectations for Partner conduct regarding labor and human rights, health and safety, environmental protection, ethics, and management practices.
Okèanos will assess its Partners, partners and licensees’ compliance with this Code, and any violations of this Code may jeopardize their business relationship with Okèanos, up to and including termination. This Code applies to Okèanos Partners and their subsidiaries, affiliates, and subcontractors (each a “Partner”) providing goods or services to Okèanos, or for use in or with Okèanos products.
1. LABOR AND HUMAN RIGHTS
Okèanos believes all workers in our supply chain deserve a fair and ethical workplace. Workers must be treated with the utmost dignity and respect, and Okèanos’ partners shall uphold the highest standards of human rights.
Partner shall not discriminate against any worker based on age, disability, ethnicity, gender, marital status, national origin, political affiliation, race, religion, sexual orientation, gender identity, union membership, or any other status protected by applicable national or local law, in hiring and other employment practices. Partner shall not require pregnancy or medical tests, except where required by applicable laws or regulations or prudent for workplace safety, and shall not improperly discriminate based on test results.
ANTI-HARASSMENT AND ABUSE
Partner shall commit to a workplace free of harassment and abuse. Partner shall not threaten workers with, or subject them to, harsh or inhumane treatment, including but not limited to verbal abuse and harassment, psychological harassment, mental and physical coercion, and sexual harassment.
PREVENTION OF INVOLUNTARY LABOR AND HUMAN TRAFFICKING
Partner shall ensure that all work is voluntary. Partner shall not traffic persons or use any form of slave, forced, bonded, indentured, or prison labor. Involuntary labor includes the transportation, harboring, recruitment, transfer, receipt, or employment of persons by means of threat, force, coercion, abduction, fraud, or payments to any person having control over another person for the purpose of exploitation. Partner shall not withhold workers’ original government-issued identification and travel documents. Partner shall ensure that workers’ contracts clearly convey the conditions of employment in a language understood by the workers. Partner shall not impose unreasonable restrictions on movement within the workplace or upon entering or exiting company-provided facilities. Workers shall not be required to pay employers’ or their agents’ recruitment fees or other similar fees to obtain their employment. If such fees are found to have been paid by workers, such fees shall be repaid to the worker.
THIRD PARTY EMPLOYMENT AGENCIES
Partner shall ensure that the third-party recruitment agencies it uses are compliant with the provisions of this Code and the law.
PREVENTION OF UNDERAGE LABOR
Partner shall employ only workers who are at least 15 years of age, the applicable minimum legal age for employment, or the applicable age for completion of compulsory education, whichever is highest. Partner may provide legitimate workplace apprenticeship programs for educational benefit that are consistent with Article 6 of ILO Minimum Age Convention No. 138 or light work consistent with Article 7 of ILO Minimum Age Convention No. 138.
Protections Partner may employ juveniles who are older than the applicable legal minimum age but are younger than 18 years of age, provided they do not perform work that might jeopardize their health, safety, or morals, consistent with ILO Minimum Age Convention No. 138. Partner shall not require juvenile workers to work overtime or perform nighttime work.
STUDENT WORKER PROTECTIONS
Partner shall ensure proper management of student workers through proper maintenance of student records, rigorous due diligence of educational partners, and protection of students’ rights in accordance with applicable law and regulations. Partner shall provide appropriate support and training to all student workers.
A workweek shall be restricted to 60 hours, including overtime, and workers shall have at least one day off every seven days except in emergencies or unusual situations. Regular workweeks shall not exceed 48 hours. Partner shall follow all applicable laws and regulations with respect to working hours and days of rest, and all overtime must be voluntary.
WAGES AND BENEFITS
Partner shall pay at least the minimum wage and provide any benefits required by law and/or contract. Partner shall compensate workers for overtime hours at the legal premium rate. Partner shall communicate pay structure and pay periods to all workers. Partner shall meet all legal requirements relating to wages and benefits, pay accurate wages in a timely manner, and wage deductions shall not be used as a disciplinary measure. All use of temporary and outsourced labor shall be within the limits of the local law.
FREEDOM OF ASSOCIATION AND COLLECTIVE BARGAINING
Partner shall freely allow workers’ lawful rights to associate with others, form, and join (or refrain from joining) organizations of their choice, and bargain collectively, without interference, discrimination, retaliation, or harassment.
Partner shall ensure that workers have an effective mechanism to report grievances and that facilitates open communication between management and workers.
HEALTH AND SAFETY
Worker health, safety, and well-being is important to Okèanos. Partner shall provide and maintain a safe work environment and integrate sound health and safety management practices into its business. Workers shall have the right to refuse unsafe work and to report unhealthy working conditions.
HEALTH AND SAFETY PERMITS
Partner shall obtain, keep current, and comply with all required health and safety permits.
OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT
Partner shall identify, evaluate, and manage occupational health and safety hazards through a prioritized process of hazard elimination, substitution, engineering controls, administrative controls, and/or personal protective equipment.
EMERGENCY PREPAREDNESS AND RESPONSE
Partner shall identify and assess potential emergency situations. For each situation, Partner shall develop and implement emergency plans and response procedures that will minimize harm to life, environment, and property.
Partner shall have a system for workers to report health and safety incidents and near-misses, as well as a system to investigate, track, and manage such reports. Partner shall implement corrective action plans to mitigate risks, provide necessary medical treatment, and facilitate workers’ return to work.
WORKING AND LIVING CONDITIONS
Partner shall provide workers with reasonably accessible and clean toilet facilities and potable water. Partner-provided dining, food preparation, and storage facilities shall be sanitary. Worker dormitories provided by Partner or a third-party shall be clean and safe and provide reasonable living space.
HEALTH AND SAFETY COMMUNICATION
Partner shall provide workers with appropriate workplace health and safety training in their primary language. Health and safety related information shall be clearly posted in the facility.
Okèanos is committed to protecting the environment, and environmental responsibility is at the core of who we are. Partner shall develop, implement, and maintain environmentally responsible business practices.
ENVIRONMENTAL PERMITS AND REPORTING
Partner shall obtain, keep current, and comply with all required environmental permits. Partner shall comply with the reporting requirements of applicable permits and regulations.
Partner shall comply with Okèanos’ Regulated Substances Specifications for all goods it manufactures for, and provides to, Okèanos.
HAZARDOUS WASTE MANAGEMENT
Partner shall implement a systematic approach to identify, manage, reduce, and responsibly dispose of or recycle hazardous waste.
NON-HAZARDOUS WASTE MANAGEMENT
artner shall implement a systematic approach to identify, manage, reduce, and responsibly dispose of or recycle nonhazardous waste.
Partner shall implement a systematic approach to identify, control, and reduce wastewater produced by its operations. Partner shall conduct routine monitoring of the performance of its wastewater treatment systems.
Partner shall implement a systematic approach to prevent contamination of stormwater runoff. Partner shall prevent illegal discharges and spills from entering storm drains, the public water supply, or public bodies of water.
AIR EMISSIONS MANAGEMENT
Partner shall identify, manage, reduce, and responsibly control air emissions emanating from its operations that pose a hazard to the environment. Partner shall conduct routine monitoring of the performance of its air emission control systems. Partner shall regularly quantify, set targets, monitor progress, and reduce its emissions of greenhouse gasses through conservation, use of clean energy, or other measures.
BOUNDARY NOISE MANAGEMENT
Partner shall identify, control, monitor, and reduce noise generated by the facility that affects boundary noise levels.
RESOURCE CONSUMPTION MANAGEMENT
Partner shall regularly quantify, set targets, monitor progress, and reduce consumption of fossil fuel, water, hazardous substances, and natural resources through conservation, re-use, recycling, substitution, or other measures.
Okèanos expects the highest standards of ethical conduct in all of our endeavors. Partner shall always be ethical in every aspect of its business, including relationships, practices, sourcing, and operations.
RESPONSIBLE SOURCING OF MATERIALS
Partners shall exercise due diligence on relevant materials in their supply chains. Partners shall develop particular due diligence policies and management systems in order to identify applicable risks and take appropriate steps to mitigate them. Due diligence shall be conducted to the material processing level in order to determine whether relevant materials originate from regions with high risks, which include areas associated with conflict, worst forms of child labor, forced labor and human trafficking, gross human rights violations such as widespread sexual violence, or other reasonably objective high risk activities, including severe health and safety risks and negative environmental impacts.
Partner shall not engage in corruption, extortion, embezzlement, or bribery to obtain an unfair or improper advantage. Partner shall abide by all applicable anti-corruption laws and regulations of the countries in which it operates, including the Foreign Corrupt Practices Act (FCPA) and applicable international anti-corruption conventions.
DISCLOSURE OF INFORMATION
Partner shall accurately record information regarding its business activities, labor, health and safety, and environmental practices and shall disclose such information, without falsification or misrepresentation, to all appropriate parties and as required by law.
PROTECTION OF INTELLECTUAL PROPERTY
Partner shall respect intellectual property rights and safeguard customer information. Partner shall manage technology and know-how in a manner that protects intellectual property rights.
WHISTLEBLOWER PROTECTION AND ANONYMOUS COMPLAINTS
Partner shall provide an anonymous complaint mechanism for managers and workers to report workplace grievances. Partner shall protect whistleblower confidentiality and prohibit retaliation.
Partner is encouraged to help foster social and economic development and contribute to the sustainability of the communities in which it operates.
To the extent that Partner transports goods for Okèanos into the United States, Partner shall comply with the C-TPAT (Customs-Trade Partnership Against Terrorism) security procedures on the U.S. Customs website at www.cbp.gov (or other website established for such purpose by the U.S. government).
4. MANAGEMENT SYSTEMS
Okèanos believes that sound management systems and commitment are key to enriching the social and environmental well-being of our supply chain. Okèanos holds its Partners accountable to this Code and all of its Standards. Partner shall implement or maintain, as applicable, management systems that facilitate compliance with this Code and the law, identify and mitigate related operational risks, and facilitate continuous improvement.
Partner shall develop a company statement affirming its commitment to high standards of social and environmental responsibility, ethical conduct, and continuous improvement. Partner shall post this statement in the primary local language at all of its facilities.
MANAGEMENT ACCOUNTABILITY AND RESPONSIBILITY
Partner shall identify company representatives responsible for ensuring implementation and periodic review of its management systems. Partner shall have a Corporate Social Responsibility (CSR) or Sustainability representative that reports directly to executive management and has the responsibility and authority to manage social and environmental compliance requirements for the business.
RISK ASSESSMENT AND MANAGEMENT
Partner shall develop and maintain a process to identify labor and human rights, health and safety, environmental, business ethics, and legal compliance risks associated with its operations; determine the relative significance of each risk; and implement appropriate procedures and controls to minimize the identified risks.
PERFORMANCE OBJECTIVES WITH IMPLEMENTATION
Plans and Measures Partner shall have written standards, performance objectives, targets, and implementation plans, including periodic assessments of the performance against those objectives.
AUDITS AND ASSESSMENTS
Partner shall perform periodic evaluations of its facilities and operations, and the facilities and operations of its subcontractors and next-tier Partners that provide goods or services to Okèanos to ensure compliance with this Code and the law. Partner will permit Okèanos and a third party designated by Okèanos to periodically evaluate Partner’s facilities and operations, and those of its subcontractors and next-tier Partners, to the extent they are providing goods or services to Okèanos, for Okèanos’ benefit, or for use in Okèanos products.
DOCUMENTATION AND RECORDS
Partners shall maintain appropriate documents and records to ensure regulatory compliance.
TRAINING AND COMMUNICATION
Partner shall develop and maintain management and worker training programs to facilitate proper implementation of its policies and procedures and to fulfill Partner’s continuous improvement objectives. Partner shall have a process for communicating clear and accurate information about its performance, practices, policies, and expectations to its workers, next-tier Partner(s), and customers. Partner shall have an ongoing process to obtain feedback on its practices related to this Code and to foster continuous improvement.
CORRECTIVE ACTION PROCESS
Partner shall have a process for timely correction of any deficiencies or violations identified by an internal or external audit, assessment, inspection, investigation, or review.
Okeanos Board of Managers
January 18, 2019